Showrooms win when money moves at the speed of intent. Yet deposits stall at bank cut-offs, international buyers hit card limits, and delivery can wait on a wire. Add a crypto acceptance lane and you fix the speed without rewriting your finance stack: customers reserve, top up, and settle in digital assets while you receive fiat (USD, EUR, AUD, GBP). From the first reservation to the final invoice, every payment can carry VIN, stock, and deal references, so Sales keeps momentum and Finance closes clean. This guide maps the flows links, hosted checkout, APIs, and OTC for high-value tickets that help dealerships move faster without giving up control.

Why crypto belongs in the showroom

Weekends and time zones shouldn’t decide whether a sold unit leaves the floor. Crypto confirmations arrive quickly, which means Sales gets the “paid” signal in minutes while Finance receives settlement in the currencies it already books. Cross-border buyers get a straightforward way to secure vehicles, and your team gets clear records for audit and month-end.

Use cases across the buyer journey

Reservation deposit

Flow: Sales shares a Pay Link tagged with VIN, stock number, buyer ID, deposit amount, and expiry.

Outcome: Confirmation within minutes; unit status flips to Reserved. Finance sees a statement line with the right references.

Options and customization deposit

Flow: Raise an options invoice with build code, package, and color.

Outcome: Each partial payment maps to the same deal jacket, which keeps the audit trail tidy.

Down payment at F&I

Flow: Buyer pays at the desk or on mobile via Hosted Checkout.

Outcome: Auto-conversion to fiat; receipt to the buyer; CRM or DMS updates through a webhook.

Final invoice for cash purchase

Flow: Route large-ticket payments through the OTC desk for dedicated coverage and pricing.

Outcome: Settlement to your bank in the chosen currency, with FX and fees shown line-by-line.

Fleet and corporate orders

Flow: Programmatic invoicing via APIs; deposits per unit or batch, all tagged by VIN and purchase order.

Outcome: Operations gets batch visibility; Finance groups statements by account or PO for reconciliation.

Service, parts, and accessories

Flow: Service advisor generates a Pay Link with RO number; parts counter can use a dynamic QR.

Outcome: Faster pickups, fewer failed transactions for international travelers.

How it works with WCT Pay

Acceptance → Conversion → Settlement

1. Buyer pays in a supported asset: USDT, SOL, TRX, XRP, DOGE, LTC, PEPE, SHIB, TRUMP.
2. WCT Pay converts the incoming crypto and settles fiat to your bank in USD, EUR, AUD, or GBP.
3. You receive audit-friendly logs and reconciliation-ready exports.

Integration options

• No-code start: Pay Links and Hosted Checkout branded to your group.
• Showroom friendly: Dynamic QR and a rate-lock window to reduce payer error.
• APIs and webhooks: Create invoices from your DMS or CRM, sync statuses automatically, and push entries to your ERP.

Reconciliation that respects your process

Include the fields your back office needs right on each transaction and export:

• Vehicle: VIN, stock, model or trim, build code, color
• Deal: order number, deal jacket, salesperson ID, showroom or location, channel
• Buyer: name or ID, country, contact
• Payment: asset, network, FX rate, fees, settlement currency, timestamps, transaction hash
• Accounting: GL code, cost center, tax treatment

Outputs include statement views, CSV or Excel exports, and webhooks to your DMS and ERP.

Risk, controls, and compliance

• KYC and AML at merchant onboarding with ongoing monitoring
• Asset and region allow-lists configured to your policy
• Role-based permissions for Sales, F&I, and Finance leadership
• Refunds issued in fiat after settlement with full references

A day in the showroom - example

• 10:05 – Overseas buyer scans a QR and pays the reservation deposit.
• 10:08 – Dashboard shows Payment confirmed; unit toggles to Reserved (VIN 3FA6P…).
• 14:20 – Options deposit posts; DMS shows balance due.
• 16:45 – Buyer settles the final invoice via an OTC-assisted flow.
• 17:00 – Finance downloads a statement that groups deposits and the final payment under the same deal jacket; the car is cleared for delivery.

Rollout plan

Week 1: Map data (VIN, stock, deal), define roles, set accepted assets and regions, brand the hosted checkout.
Week 2: Train Sales and F&I; pilot Pay Links and QR on a few deals; validate reconciliation exports.
Weeks 3 - 4: Add webhooks and APIs to your DMS or CRM; enable OTC routing for high-value cases; publish refund and support microcopy.

KPIs to watch: deposit time-to-confirmation, weekend close rate, DSO, month-end exceptions, international buyer conversion.

Open the door to faster deposits and the cleaner closes from first reservation to final payment.

Automotive checkout with WCT Pay → https://wctpay.com/automotive

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